WHAT IF… employers apply to candidates

Since years candidates apply for jobs with employers. Where hundreds of applicants for one position, seems to be the new norm. These large numbers make that most applicants don’t receive an answer at all, or just a standard mail confirmation. And when you are not chosen, a message to all: “we found a candidate who is a better fit”

Besides the impersonal communications, it takes really time and effort for the candidate to do this the right way. The applicant is required to fill in the job portal system with a lot of details of which you might think, why are they asking all these questions, especially in this first contact phase? Anyhow, your personal data is now somewhere in the holy grail of an online job portal. Hoping you will be one of the lucky bastards to be chosen in this tombola.

WHAT IF…

Employers apply to candidates. Meaning candidates have supplied a good Cv, made all the personality tests, etc. All made available and where the employer takes the first step. So the first check would be already done at the door.

Are you interested in this position Mr. van de Rakt? Yes, lets’ talk! As the best fit is not only about the past career, but moreover about your personality and if you fit in the organization culture. Combine the human factors (first?) with the rational facts for a bright future together.

Surely there will be disadvantages about this concept, but think about it for a while and discuss it with you colleagues. Let’s come with a disruptive idea to get, in the end, a better solution for the perfect fit between employers and employees. I say” Power to the candidates!

Onboarding = expectation management

The hire of new personnel can be daunting. It’s a profession by itself. The HR. Manager might fall into the trap that his job is done when the application process is finished. The file of the new employee will be forwarded to the assigned department-head, and case closed. Actually this is the moment where the process starts to a possible win-win situation for both parties; the employer and the employee.

24 % of new hires leave within the first 45 days

The new hire will have expectations about his/her job and tasks, about the typical company organization and culture, about the delivery of tools and support he/she will get. The communication between the two parties should be correct and transparent from the very beginning. So the job advertorial will match the actual (real life) job. The following three elements will give you the insights for good onboarding:

  1. Functional Tranparancy
  • Job goal: what is the main or big goal of the new job
  • The tasks: which duties and tasks to do
  • The tools/systems will be supplied or are necessary
  • When is the job successful: results, output, time, delivery, (quantitively/qualitive)

2. Organizational Insights

  • What are the rules/regulations in the organization
  • What is the company culture in the sense of values, mission, vision and social tribing
  • How does the organization look like and what is his/her place in this organization

3. Job Support

  • Make E-learning available and relevant to the job
  • Personal Coaching or a buddy system for direct assistance
  • On the job training
  • Who is your first and second line of contact for functional help

40 % of new hires make their decision to leave, during the first 6 months

Onboarding is relevant for employers
A good onboarding program is beneficial for employers as new hires will be more quickly up to speed, and thus productive. Also the involvement and motivation of the employee will be higher. If onboarding is done well, new hires are less likely to leave the company.  

Why employees benefit from good onboarding
Employees will get confirmation of the choice they made for this particular job or company. As they will learn about the company, they will be (more) proud at their new workplace, colleagues, products, etc.

The new hires will get a clear idea on what their role will be. A picture how things run around here, so they are able to navigate in the organization and find their way much easier and with comfort.

Losing an employee in the first year costs about 2,5 times their salary

PRACTICAL TIPS FOR GOOD ONBOARDING

  • Take care of all practical matters as early in the process as possible
  • Put all administration things in the background, as this is only a disturbance during the learning process
  • It should be all about work, and not about all kind of practical details
  • Online learning should be made available as soon as possible and be relevant to their job
  • Present new hires 3 real live cases, so they have a clear picture of what to expect in their job from the beginning
  • Describe the end-goal of the onboarding program
  • Track progress during the onboarding program
  • Know what employees motivates
  • Make all tools, applications, computers etc. direct available and make sure it really works
  • Show them their new workplace so they can visualize themselves being at work

A GOOD ONBOARDING PROCESS WILL BRING QUALITY

PRE-boarding
Before the boarding starts, sent the new hires an overview of the onboarding program. So they know what to expect and get them involved. It will lessen their insecurity and sorrows. This is also a way the employer will show interest in their employees, and that they take their careers serious.

ON-boarding
Appoint an onboarding buddy to accompany them during the process. It’s not only about taking care in a functional way, but especially about their personal development and human wellbeing.

AFTER-boarding
Ask and check about the progress when the boarding program is active and when the program is finished, when they start working in their actual new job. This gives valuable feedback for adjustments.

ONBOARDING IS NOT GIVING THEM A MANUAL OR A COMPUTER. NEITHER A FUNCTIONAL TO DO LIST THEY HAVE TO FOLLOW. IT’S ABOUT A REAL EXPERIENCE!

Value Manifest

Culture eats strategy for breakfast. A nice saying, but what does this mean and firstly, what is culture? Mainly culture is about norms, values, behaviors and ethics.

As a start you can write about your own values as an individual, proclaiming what you as a person find important. Next you might want to write a value manifest with your colleagues: a company value manifest.

This might be handy so everybody works on the same goals, know how to communicate with each other, and moreover, what not to do or at least what the limits are. There is also a more rational reason to have a value manifest: for example when you want to hire new people, this will attract the right candidates that match your value criteria. Also it will level out the business partners that are (not) on the same page as your company.

A company value manifest is like a human being: it’s about what your organization represents, like the (corporate) identity, what you find important, the typical characteristics, and it’s sensitivities

Please download the HBC Value Manifest as an example. This Manifest contains a broad range of topics how I see life and work in our present society. You as an entrepreneur or manager can write a value manifest what you, your company, find important. The motivation to do so can be various: for a clear goal setting, motivation and focus enhancement, find the main strengths, culture change project and more.

What do you know?

In the early days it was about WHAT you know. Meaning, which facts and figures have you learnt and do you know by heart. You remember the adagio “knowledge is power” ? Now the internet gives you the possibility to find all kind of information anytime you want. This kind of static knowing has become sort of obsolete. Learning at school the history, geography etc. is well…. old school.

Now we have this great amount of data available it matters more and more HOW we use all this (found) facts. We are now learning skills how we can use data and transform this into rich information. By playing with data, open it up and interact with third parties. One of the trends is the “doing by learning” practice. Where you use data to test, review and improve in a continuous cycle. Examples are new methodologies like serious gaming, lean design, visualization, design thinking, etc. Is this playing-time for adults?

But the question I ask myself, and ask you as well, what will be the next phase or step in this information usage? I would like to suggest it will be the IF question. Seen we will have all this data at hand and play around with this information, it will become more the question IF we are able to make the right decisions with it. Are we using this information to make responsible decisions which have a positive impact on our lives.

How much information or data can we staple or bundle (quantative) in order to get the right outcome? We should be mindful about using information the right way. A more qualitative approach by placing it in a context of wisdom. So my suggestion would be to (more) educated with life skills like philosophy, psychology, art and meditation. Starting at school and continuing beyond….   Technically interpreting data for commercial purpose only is old school. Using information which is right for the human wellbeing should be the standard.

Co-working and Co-living

Recently, I wrote a blog article about the trends and developments in flex-working. From the well- known commercial flexwork locations, and working at people’s homes, to work in a fully equipped work-van.

This Flex-work will now get a new dimension with the latest trend: Co-Working and Co-living.  To learn more about this new concept and to experience it myself, I traveled to Sun-And-Co, based in the town of Javea at the Costa del Sol in Spain.

Sun-And-Co is one of the few initiatives in the world, that offers both the concept of Co-Living and Co-Working in one place. But before I tell you about my experiences, a short introduction of the key players in this new way of living and working;

The Digital Nomads: people who choose to live and work in remote locations which suits them best, at that given moment. Some of these Digital Nomads even have no permanent home or address anymore. They’re always on the move, have no possessions, and make conscious decisions how to live and where to work. This as long as there is a digital connection with the rest of the world thus being able to work and generate some income.

Workationers: people who just want to get away in another setting for a week or so, but also want to work. A combination of working in a relaxed holiday environment for a change of scenery and fresh input.  

CO-LIVING

After a somewhat lengthy journey, I arrived at the villa of Sun-And-Co. After shaking hands with the host, I was introduced to the other “guests”. As it appears a motley collection of different types of people. Various nationalities are present such as Estonia, Russia, India, America, France, Germany, Netherlands, England, Spain.

After installing my stuff in the well-equipped bedroom, I was searching for a nice spot to settle myself, to open my laptop and start some work. Although a good choice of working rooms were available, it soon became apparent that most people have chosen the central living-work-eat spot. Which is a more cozy surrounding to work at. The atmosphere in general was friendly and soon you’re chatting with the other people present.

The next morning there was an intro-game, to introduce yourself. This as a personal introduction, which is quite nice to know whom you spend a week with, but also as a short introduction about your work activities. A agenda was prepared  for the joint activities, but not mandatory. This agenda was including both social and work related activities. In this case, the location at the sunny Spanish coast was ideal for sun, sea and beach activities such as kayaking, swimming, beach walk, volleyball, paddle-surfing etc. In addition in-house activities as joint cooking, yoga, a movie night, etc. were organized.

CO-WORKING

Regarding the work-people, I noticed two occupational groups were mainly represented: the software programmers, and the marketing/business people. It seemed like there was not much in between regarding occupations. This can be explained as these professions are particularly suitable for digital and remote operations.

In this Co-Working place you have the choice to work on your own assignments, but also have the opportunity to share your knowledge with the group. Again a work agenda was created, where you might like to join in if interested, but not mandatory.

One of the work agenda activities was a SkillShare session. Here you can share your knowledge or skills which might help the other guests. So you give a presentation (not a sales pitch) so others can learn something from it. After these SkillShare pitches nice conversations were started and lively discussions occurred. For example about topics such as marketing trends, new ways of cooperation, and big data visualization solutions.

In addition, you can take part in a Mastermind session. This when you have a problem or question to ask the group for help. As such. For example, someone asked help regarding her next steps in her career path. I introduced a new project to the group and asked how they see this, and what I could do to improve this project.

EXPERIENCES

During the introduction game everyone was also asked about their motivations of why going to this Sun-and-Co location. Different answers were given like; a get away from the too familiar environment, believing in a traveling life, to meet new people, get to explore interesting countries and experiencing a refreshing view. In addition the warmer climate in comparison with their mostly colder country of origin, was also an important motivation to choose this Sun-And-Co location in Spain.

What I noticed in the group dynamics was that everyone was continuing their natural way of living. Meaning people were maintaining their own eating habits, sleep rhythms and other activities, and not immediately adapting to the local rhythm of the co-living community. Everyone soon finds a balance in their individual and social acting and behavior.

This co-living & working, is a relatively new “lifestyle” which at this moment attracts people who want to push their limits. But it can also be attractive way, for getting a refreshing view of yourself, and your work.

Living and working in such a community is perhaps a little more challenging because you’re pushed out of your comfort-zone with these variety of people, and living so closely with one another. But the outcome and results are slightly sharper than in a regular and well-known environment.

The concept of both co-working & co-living is a nice initiative. Sometimes It touches the borders of your social capacities, but at the same time brings some new and different dynamics to your life. I experienced the concept as refreshing, and am looking forward for my next business-life journey and stay.

http://www.sun-and-co.com

 

Connected Working

A lot of (older) people are familiar with the idea of going to a building every day and sit at their own desk for 8 hours or so. This is called YOUR workplace. With some personal stuff to make the working environment more cheerful, and a little more personal (bearable?)

New initiatives are introduced, where you can work at independent locations which do not have any relation with your employer or assignment. Commercial workspaces with free coffee and Wi-Fi. Where the business model is either to rent out meeting spaces (Seats2meet) or based on a small fee (Spaces, HNK, WeWork etc.)

Another concept is that of sharing existing workspaces. Here they looked at the success of Airbnb’s concept and transformed it into the business space area. Renting out existing company workspaces which are presently not used by their own company employees. So why not renting this out to foreign business nomads? Asking a little fee to cover some basic costs, and perhaps it will introduce some interesting leads.

Next there seems to happen another trend where retailers open up their stores to remote workers. A little corner in the back of their store with some tables, chairs and free Wi-Fi. All according to their interior style, and brand extension is doing its work. New traffic is coming in, people start to look around in the store, and unexpected conversations are happening.

Another development is to work at home with some friends. Having the coffee and cookies on the table. Where you can have an interesting discussion, perhaps a more personal conversation and get (honest) feedback about your working-life from people you appreciate.

….. has left the building!
But still the social component is fixed to the building where you are working in. Why not introduce an app that connects not only with people in the same building, but also with other workers in the building next or opposite the street, or in your neighborhood? Where you login to the Connected Working App and see who is working where, which knowledge is closely available, and make a spontaneous meetup or appointment?  

 

Quality time…at work

When you think about quality time, probably you think of the precious time spent with your family or closest friends. The time you intensely enjoy with your dearest. It re-connects and gives you energy. But sadly enough this happens too little, and mostly during (planned) vacations or short trips.

But what if we transfer the concept of quality time into your work? And I don’t mean to have quality time with your colleagues (could be fun though…) but spending quality time how you work.

Quality over Quantity

What if you give your working day more quality time instead of quantity time. Meaning choosing activities based on what brings real value. Value regarding the outcome for your work but also to yourself.

Lot of books are written about efficiency, timetables and ROI and so forth. Which is actually a rational approach based on the old production theory, only counting numbers (A.K.A. Spreadsheet Management) What if you plan and choose your activities based on your ambition for that day. Decide which tasks belong to achieve this daily ambition, and enjoy it fully.

How to do this:

  • Prepare your day, with outlook/mail and other production programs, closed. Sit down an decide what end-goal you would like to accomplish that day. For your work and for yourself. This is your daily ambition.
  • Write down what you really need to do, your must do tasks, to accomplish your daily ambition. Including a list of people you definitely need to contact for your ambition.
  • Open your computer and start to work on your must do list.
  • When you accomplished one third of your must do list, open your inbox for max 30 minutes to reply to e-mails and other requests. Close your mail program and other non necessary programs.
  • Take a break and refocus on your must do list, and start continue working on this.
  • Repeat…

Basically it’s about opening your mail program only when it serves your purpose and not others. Make it a habit to open your mail program only in the morning, midday and day ending. Don’t be a slave of your computer or mail program. You are in control!

Put your personal values in to your work by giving it your full attention it deserves. Give your energy to your daily ambition. This will re-connect your drives and give satisfaction to yourself and in the end also to your stakeholders ;–)

 

Life at Work

A collection of thoughts about work & life, work & engineering, work & environment. To see it from different angles, and other disciplines.
This is my own production with formatting, texts and my own photos.

Faith – Hope – Love

Trade Necessity

A long time ago when new transportation techniques emerged, it created new jobs like the traveling merchant and local trader. Where you could buy new and different products from other places then your own. There was a natural balance between the buyer and seller because goods or services were exchanged based on necessity.

Business is the new standard

Trade or starting a business has evolved during the last centuries into a “serious” profession. Where all kinds of new business developments were invented like new production techniques, price calculations, ratio’s, KPI’s, and something called “efficiency” Here scarcity was the basis of trade.

Fair Trade

Slowly our view of doing business changed from efficiency towards effect. Where transparency opened our eyes and changed public opinion. This in a sense that trade was not always equal for all parties. Where business ethics became an important factor; doing good for society, giving back to the producers, sustainable business for a clean environment etc. Where the rational efficiency on short term is not leading anymore, but the soft factors and the longer term, are the new metrics.

Business as the new religion

The new entrepreneurs are getting younger and business is initiated by all kinds of people on all levels. New enterprises arise in so many different countries and even in remote locations. Where money is not an issue anymore thanks to Crowdfunding and Microcredit. Entrepreneurship is a commodity. Or is it more?

Entrepreneurship seems to be the new religion. The save haven for a meaningful live and freedom of choice. Where business models are replaced with the new mantra of Faith, Hope and Love. Where business people live accordingly to this mantra:
– Faith: I believe in myself and in my company
– I Hope; that others will like me and my offerings
– I Love; what I do with my endeavour

If you use these three spiritual factors you will achieve your place in the kingdom to come. Soul searching is the standard.

Location, Location, Location

The first location

We lived and worked where the food was available by nature. Where your family and beloved ones belonged to a close(d) community. You only moved somewhere else if there was a real and functional need to leave. Communications was easy as your living and working space was in the same area. We traveled short distances and communicated face to face and talked to each other(!)

Moving around

With the rise of new techniques in transportation and communications, we were able to move around more easily. The decision to move somewhere else was taken more lightly. Going to places we “liked” or seemed interesting because someone else you didn’t know, said so in his recommendations or referrals.

Blend in

Now there seems to be a blend of work and life. Where the strict distinction between those two do not exist anymore. You work because you feel good about what you do, or chose to be an entrepreneur out of passion to help others. Where the location you will be active does not matter anymore because the technical means give you the opportunity to transport information to the other side of the world within seconds, where goods are delivered the same or next day. Where you talk with strange people who are like minded.

Existence

The next phase could be moving around in a virtual world. Where transportation of information is nonexistent anymore as it’s all in a big cloud. Where you experience travel in a augmented and virtual world. Where you see each other as a holographic projection. Where you have build in earbuds and mics in your body. Giving your computers commands by gestures, or touch sensors that are built in your clothes  instead of old fashion typing.

So are we going back to the situation as we started? Living in tribes, exchanging goods instead of paying for it, only use natural materials and eating healthy biological food. Helping your neighbors and do good. Where do you (really) belong?

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